Project Coordinator

We are looking for an experienced, dynamic, and result-driven Project Coordinator to support the planning and execution of the projects.

The Project coordinator will work with the project departments and be responsible for coordinating project activities, ensuring that all tasks are completed within specified timelines and budgets.

Accountabilities: 

• Collaborate with the project teams to develop project plans, timelines, and budgets.

• Coordinate project activities and ensure that all tasks are completed on time and within budget.

• Develop and maintain project documentation such as project plans, status reports, meeting minutes, and action items.

• Monitor project progress and adjust plans as necessary.

• Liaise with internal stakeholders such as sales, marketing, operations, and finance to ensure their requirements are incorporated into project plans.

• Liaise with external stakeholders such as suppliers, vendors, and contractors to ensure that they meet project requirements.

• Conduct project meetings and ensure that all stakeholders are informed of project progress and any changes to project plans.

• Manage project risks and issues and escalate them to the Management (SVP) as necessary.

• Ensure that all project deliverables are of high quality and meet the expectations of internal and external stakeholders.

• Assist the project management team in identifying opportunities for process improvements.

• Conduct meeting minutes for project meetings that shall be documented and shared with participants. To dos documented need to be followed up and tracked by the candidate.

Minimum Experience:   

• Minimum of 2 years of experience in project coordination, preferably in the events industry.

• Excellent project management skills with the ability to manage multiple projects simultaneously.

• Strong communication and interpersonal skills with the ability to build and maintain relationships with internal and external stakeholders.

• Strong organizational skills with attention to detail and ability to work under pressure.

• Proactive, results-driven, and able to work independently as well as part of a team.

• Proficient in Microsoft Office and project management software.

• Ability to work flexible hours and travel as required.